People will forget what you said, people will forget what you did, but people will never forget how you made them feel. An awesome Maya Angelou quote. My favorite Angelou quote, hands down. Not written for customer experience or customer service, it certainly applies, doesn’t it? If you want to minimize your ways of dealing with difficult customers, you should definitely take heed.
When we work with clients on customer experience or customer service design we always start with things not to do.
Why may you ask?
Simple. For every bad experience we create for customers, we need to create anywhere from 5-10 experiences just to break even. Customers definitely remember the bad easier than the good.
Related: An Actionable Approach to Target Market Segmentation
When it comes to running our companies, we all get into a rut from time to time. One big rut is not having enough time in the day to really assess all of the ways our customers are interacting with us, whether it’s digital or good old face-to-face.
With all the access customers have to products and services other than your own, it’s extremely easy to lose opportunities to make them happy.
Take a look at your business and see if any of these bad experiences may be losing your customers:
Dealing with difficult customers … employees ignoring customers
How many times have you walked into a store and you find employees hard at work doing store tasks?
An easy way for them to ignore you, isn’t it? How about when you find them talking to each other about their shifts or, worse yet, about the fact that they hate working today?
It happens more often than you think.
Your customers want a pleasant and positive experience with your business, and they want to be noticed and quickly engaged with … not ignored.
Let your employees know that customer attention and engagement is their number one priority. They should save store work and the idle chit-chat for when customers aren’t around.
Difficult customer example … telephone handoffs
Have you ever called your own business phone number to see what the customer experience is like? I do it all the time.
If your phone tree has lots of branches and a complex menu, your customers or prospects can’t get someone to talk to in a quick and easy fashion, you could lose them forever. It is one of my biggest pet peeves.
Don’t greet your customers on the phone with the “Please listen to the following as our menu has changed” message. That takes a solid five seconds that a customer could be in touch with you faster.
Also, assess what most of the calls coming in are concerning. If they’re usually about a specific topic, then that should be the “Press one for …” option. Never hesitate to change your phone tree.
Telephone etiquette
Have you ever had to wait for someone to get off his/her mobile device before helping you? Likewise, had an employee answer the phone while waiting on you?
Think of a customer coming into your business and experiencing the same. Nothing can be more frustrating and rude.
I’ve literally been at a restaurant and waited for 10 minutes before I was asked if I wanted a menu simply because the wait staff was updating Facebook.
And it doesn’t only happen at retail locations; it happens in the office environment, too.
At my small business marketing agency, Digital Spark Marketing, our employees used to always have their laptops on or type away on their mobile devices during meetings.
Nothing worse and had to be curbed; no matter how good you are at multi-tasking, you’re going to miss something important if you’re typing away.
It shows a lack of respect for your customers or co-workers and it says to them that whatever’s happening on your phone or laptop is more important than everyone else’s time.
And time is one of life’s most important assets. Your employees need to put customers first, before texting and social media, and if they want to do those things, then it should be during their time.
Do you feel welcome?
Have you ever walked into an office and had no one pay attention to you? Or ever shopped at a store and no one asked if you needed help?
My husband walked into a local store, shopped for an item for about 10 minutes and none of the four employees (who weren’t busy) asked if he needed help.
He then brought his purchase to the counter and gave the check-out person his credit card. The entire transaction happened without a word.
Really? No feelings of being welcomed here, is there?
Many retail businesses make it someone’s job to welcome people into the store. Restaurants have hosts that greet you and get you seated.
All businesses, not just retail, need to have some way of knowing when a visitor has arrived.
Make sure you and your people are smiling and welcoming newcomers into your place of business; you never know who they might be.
