7 Favorite Organization Tools That Help on a Daily Basis

Are you one that works too many hours? They probably don’t pay you by the hour, do they? More about results than time, right? Certainly, all three are a yes answer for me. And I like to find ways to reduce time on simple, mundane organizational tasks. So my favorite organization tools add a great deal to making my work life easier.

organization tools
Organization tools.


I love to read, learn, and try new things. Like new apps for my smartphone and iPad. Often, I’ll see something that I want to try, save, and connect with other new apps I am using. Ideas that come from previously unconnected planes of thought.


There are many apps for workers looking to improve organization like me that can be a big help in this regard. And less wasted time? Yes, very good for that also.


Related: 12 Extraordinary Graphic Design Tools You Should be Using


Ponder for a moment … the iPad, Cloud computing, and Apps. A few years ago, they barely existed.  Now they’re an integral part of our lives. That swift journey from nonexistent to indispensable seems to happen a lot these days. But it gives us unlimited access to improve our learning and utility for things like through apps and idea connection.


This makes you think:  What favorite organizational tools were you not using two years ago that today you can’t imagine living without today?


Here are my favorite organizational tools:




This is one of those apps on this list that you may already know about. It lets you save blog posts and articles to read when you’re offline. Very valuable for those of us that like to read a lot online.

I’m able to keep track of all the articles that get sent my way. In this post-Google Reader world, it’s my primary way of keeping up on things. Another feature that is very valuable is the fact that you can set the font size because it strips out the content’s original formatting.


This is because the “pocket-sized” versions of articles are usually stripped of extraneous eye candy, collapse multi-page articles to a single page, and are more readable than the originals. The only drawback is that you cannot search within a pocket article, and printing is disabled.



This app does one thing well—you can send yourself an email in two taps, for quick reminders or ideas you don’t want to forget. A very useful task handler for me.



This email extension allows you to see whenever someone opens an email you sent. It also shows you their location and whether they viewed your email on mobile or desktop. Beyond that, Yesware allows you to store email templates and schedule emails to be sent at a later time.”



Rapportive allows you to see the social media profiles of recipients. The most utility I get out of it is to test different possible email address variations of a person I’d like to cold email.”




This tool keeps all of my travel plans and documents in one place, and easily accessible via laptop, phone or tablet. I travel 180 days per year, and couldn’t survive without TripIt. I’d be wandering around trying to figure out what hotel I booked.



It can be a challenge to respond to social media mentions and requests in a timely fashion, particularly when they’re spread across five or more social channels. Sprout has helped me consolidate all of my social into one place and better manage community engagement.



Harvest is a time-tracking tool that’s been a lifesaver and helps me understand whether I am scoping my client projects appropriately and staying profitable with my time.



A slightly more visual rendering of your to-dos, this app allows you to create boards for different projects and separate shareable lists within them. Each task goes on a separate card. I’ve tried tons of task apps, and Trello is by far my favorite. I love how easy it is to customize, color code, and rearrange things. Perfect for the organizer that I like to be. It’s also really easy to make collaborative boards and store information — like files, notes or images — within a task.



Easily the best note taking app on the app store. Hands down my favorite. Evernote will not only store out the notes you tap onto the onscreen keyboard, but also the notes you record with your voice. You can even store photos and synchronize your notes with your Mac or Windows-based PC. You can also geotag notes to make them location-based.


Evernote is an organizational tool that you can use as a storing place for short notes, or as a place to collect all your thoughts—links, photos, notes, checklists—for larger projects. An app that is super versatile.


You can take notes, create to-do lists, record voice reminders, and save your ideas and URLs to websites you visit. Access to Evernote is available on almost any device, and you search through your notes by keyword. Stacks, Notebooks, Notes, and Tags, are how you keep track of everything in Evernote. It’s a great app for eliminating clutter and staying organized while working on multiple projects or working with several clients. Amazing.


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Check out these additional articles on customer insights from our library:
Lessons from the Yale Customer Insights Conference
Small Business Customer Insights 101
Remarkable Marketing Using These 17 Customer Insight Techniques
A How-to Guide for Small Business Social Media Marketing
Mike Schoultz is a digital marketing and customer service expert. With 48 years of business experience, he consults on and writes about topics to help improve the performance of small business. Find him on G+FacebookTwitter, Digital Spark Marketing, and LinkedIn.


7 Favorite Organization Tools That Help on a Daily Basis
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